EXECUTIVE ASSISTANT TO THE PRESIDENT
EXECUTIVE ASSISTANT TO THE PRESIDENT
Conservation Law Foundation (CLF) seeks an experienced and organized individual to serve as Executive Assistant to the President. The successful candidate, who will have prior experience supporting a senior executive, will ensure communication flow in the organization and will serve as the primary point of contact with Board members, senior staff, donors and other partners. This is a full-time exempt position based in our Boston office, with some opportunity for remote and flexible work. The candidate will work in the Boston office at least 3 days per week.
What you’ll do
The Executive Assistant provides high-level administrative support to the President, including the management of a complex calendar, prioritization, scheduling and Board and donor interactions that reflect the priorities of the President and CLF. The Executive Assistant will:
- Represent the President and the organization as the primary point of contact to triage all internal and external requests and issues directed to the President;
- Coordinate calendaring and logistics for all meetings, internal and external, of the President, including but not limited to CLF staff and board members, major donors and foundations, public officials, and external constituents;
- Support CLF’s Board of Trustees, including managing the board calendar, taking meeting minutes, supporting specific board committees, and serving as a liaison between board members and the President;
- Manage the effective use of CLF’s Board Effect portal for Trustees and State Advisory board members and staff, including training and implementation across all CLF offices;
- Collaborate with state administrative staff to ensure board member onboarding and offboarding protocols are followed;
- Work in partnership with the Development team and Chief of Staff to ensure seamless coordination between President’s, Board and/or donor activities;
- Collaborate with CLF’s administrative and development staff to plan and implement President’s office events and activities;
- Manage the agenda and documentation of CLF’s Executive Council and Senior Team meetings;
- Manage administrative support for the President, including managing correspondence and other communications to/from the President, preparing briefing and presentation materials, coordinating travel, preparing expense reports, tracking delegated tasks, etc.; and
- Contribute to CLF’s commitment to diversity, equity and inclusion.
What you’ll need
We are looking for a motivated self-starter who can work both independently and as a productive team member. A passion and interest in a mission driven organization is highly desirable. To be successful in this role, you’ll need:
- Experience providing administrative support to C-suite or other senior executives (or comparable experience);
- Bachelor’s degree (or equivalent experience) strongly preferred;
- Very strong critical listening and thinking skills;
- Ability to multi-task and juggle multiple demands in a fast-paced work environment;
- Top-notch interpersonal, writing, proofreading, organizing, phone and office skills;
- Demonstrated capacity for problem-solving and taking initiative, evidence of good judgment and history of high productivity;
- A professional sense of integrity and the ability to maintain confidential information;
Experience with technology and software systems, including file sharing systems,
such as Microsoft Office SharePoint and Board Effect is highly desirable;
- Demonstrated capacity to work well both autonomously and as part of a team, including being an excellent collaborator;
- Availability to work outside of normal business hours as needed; and,
- A commitment to CLF’s mission, including its commitment to diversity, equity and inclusion in the workplace.
Conservation Law Foundation (CLF) protects New England’s environment for the benefit of all people. A non-profit, member-supported organization, CLF uses the law, science and the market to solve the region’s most challenging environmental problems from climate change to ocean conservation to transportation. Every day, CLF advocates stand up for New Englanders—in state houses, court houses and board rooms, regulatory hearings and community gatherings—to forge innovative paths to environmental progress and economic prosperity for all in our region. To that end, CLF works with communities of color, and those that are economically or otherwise disadvantaged, which often suffer disproportionately the impacts of environmental degradation.
CLF is committed to representing New England’s diversity in our staff, volunteers, boards, and membership and creating a positive, inclusive workplace culture where all can thrive. People of color are encouraged to apply.
Salary & Benefits
CLF offers a competitive salary, an extensive benefits plan, and an open and accepting work environment where differences are highly respected. The finalist will be hired as either an Executive Assistant or Senior Executive Assistant level depending on experience. The starting salary range for the Executive Assistant position is $73,000-$85,000 and for the Senior Executive Assistant is $80,000 – $100,000; actual salary and level will reflect experience and qualifications.
We recognize the value of work-life balance and also strive to create opportunities for growth for all employees through professional development.
To apply for this exciting position, click on the link below to be directed to an online application where you may upload your cover letter and resume.