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Program and Financial Assistant

Harvard University

Harvard University

Program and Financial Assistant
Harvard Graduate School of Education

Job Summary

Two programs at the Harvard Graduate School of Education, Making Caring Common (MCC) and the Education Redesign Lab (Edredesign), seek a dynamic, experienced Program & Finance Assistant to support program and financial administration for both projects.

MCC, a project of the Harvard Graduate School of Education, is committed to making caring and a commitment to justice a priority in every home, school, and community; more information about the project’s work can be found at EdRedesign, also situated at the Harvard Graduate School of Education, works to support the holistic needs of children and youth in local communities by identifying and elevating the most effective practices for integrating services across sectors through collaboration and universal success planning. More information on EdRedesign can be found at

Job Code
403033 Staff Assistant III

Job-Specific Responsibilities

Financial Administration

  • Process all forms and paperwork for student, LHT (less than half time), and out-of-state hires
  • Set up vendors and process vendor payments (Buy2Pay)
  • Reconcile expenditures and prepare monthly credit card reports (Concur)
  • Process and track subject payments for research projects
  • Process contracts as needed
  • Create budgets for grant proposals and support grant reporting processes
  • Run reports of monthly expenses and update project managers on project budget status
  • Communicate and collaborate with the HGSE Finance department, Office of Sponsored Projects, and Development and Alumni Relations to proactively troubleshoot issues as they arise

General Administration

  • Communications:
    • Respond to incoming email and phone inquiries and track requests
  • Office management:
    • Schedule weekly team meetings, organize team updates
    • Order computer equipment and office supplies as needed
    • Liaise with facilities and IT departments about team needs
    • Organize team gatherings
    • Make room and event reservations as needed
  • Hiring
    • Solicit job descriptions from team and post descriptions and monitor application portal
    • Support onboarding of new staff/interns
  • Arrange travel/accommodations as needed
  • Provide event support as needed
  • Take on other administrative, project-related tasks as needed

The Program & Finance Assistant reports to the Ed Redesign Managing Director and the MCC Director of Communication and External Relations and will work closely with members of both teams.

This is a term position through 6/30/2022 with possibility of extension

Basic Qualifications

  • 3 years of relevant work experience.

Candidates wishing to be considered must provide a cover letter in addition to a resume and indicate meeting basic qualifications.
Please Note: Once Harvard resumes regular operations this position will no longer be remote and work will be performed on campus in Cambridge MA.

Additional Qualifications and Skills

Previous experience in a school, non-profit or higher education setting preferred. High level of comfort in a fast-paced, high-energy, entrepreneurial environment. Careful attention to detail and discretion with confidential information. Ability to multitask against competing demands and deadlines. Is knowledgeable of (or can quickly come up to speed on), passionate about, and committed to an education-focused mission. Prior experience working with Harvard systems preferred.

Additional Information

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.
We do this by:

• Hiring and retaining staff reflecting the diversity of those we serve;
• Providing employees opportunities to learn, grow, and be challenged;
• Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
• Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
• Communicating transparently and respectfully; and
• Fostering an inclusive, respectful, and professional work environment

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit:

Job Function
General Administration

Sub Unit

USA – MA – Cambridge


Time Status

55 – Hvd Union Cler & Tech Workers

Salary Grade

Appointment End Date

Pre-Employment Screening

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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